Thank you for agreeing to participate in the upcoming 2019 Symposium at Disney’s Coronado Springs Resort, FL, USA.  Your participation and willingness to share your expertise with your peers is what allows the WWA and its Members to enjoy continued success and helps to ensure that the waterpark industry remains strong. Below are items we will need from you.  If you cannot meet any specific deadlines, please contact Kelly@waterparks.org.

Deadlines

• Bio & Photo – Click on your photo and review the information posted on the Speakers page of WWA Show website.  Final edits due Aug. 30th*
• Session description – Click on your session title on the Agenda page to review details by Aug. 30th*
• Special AV Request – due Sept. 6th (see standard room set below)
• Handouts – due Sept. 10th (more info below)
• Permission to Record Acknowledgement – review now, sign onsite

*Information found online will be downloaded for the printed manual and show app the day after the posted deadlines. Please send any requested edits prior to deadline.

Audio Visual Set Up and Requests

Standard room set consists of a laptop, LCD projector, screen and appropriate number of microphones. If you need any additional equipment, including speakers to play sound from the laptop, please let contact Kelly Harris prior to September 6th. Additional equipment cannot be added onsite.

Rooms are typically set in classroom or theater configurations with some set in rounds. For sessions with speaker panels a head table in the front will be included, space allowing.

• Your presentation– PowerPoint slides etc.
  • A standard show PowerPoint template for breakout sessions can be downloaded here.  Do NOT use this format for presentations that are part of an all day workshop on Monday, October 7. Those courses have custom templates and are available from your workshop coordinator.
  • Provide us with a copy of your presentation prior to the deadline above and we will make copies to provide handouts to attendees. (Attendees love handouts and that is reflection on their speaker evaluations!)
  • Bring your final presentation on a flash drive to run on our pre-set laptop during the session.  For best results copy the presentation from your flash drive onto the laptop prior to the start of your session.
  • Provide us with a copy of your final presentation (if it has changed) at the show.  Handouts will be posted in PDF format for attendees who had a schedule conflict with attending your session, but request the information.
• WiFi/internet is not available in session rooms.
  • Please do not plan on running your session utilizing a cellular connection/hot spot as connectivity in some areas of convention centers is very often unreliable and can cause disruptions during your presentation.
  • Including screen shots of webpages are helpful tools when unable to access websites during your presentation.
• Playing video/audio files
  • Since there is no internet connection, remember to include the actual files on your flash drive – do not plan to link to external content
  • If you will need audio/speakers, please be sure to include that request in your AV Request Form below

If your presentation requires Audio Visual items in addition to the standard room set, please complete the AV Request Form prior to the deadline. Additional equipment cannot be added onsite.

Handouts

Attendees love handouts as reflected in their Session Evaluations. Send a digital copy of your presentation to Kelly Harris prior to the deadline above and we will provide printed copies to attendees during your session.  In an effort to reduce use of paper we will print slides 3 or 4 to a page, front and back, in black and white.  If you cannot meet this deadline, please contact Kelly Harris in advance.

Following the show, handouts are posted in PDF format on the WWA website.  Please give a copy of your final presentation file to us onsite.

Permission to Record

Sessions are recorded and recordings are made available to Members following the show for a nominal fee. Due to the number of sessions presented during competing time slots, recordings allow attendees access to session content that they may have missed. Please review the acknowledgement which you will be asked to sign when you arrive. If you have any concerns, please contact Kelly Harris in advance.

Arrival & Speaker Check-In

When you arrive onsite, please check in with us at the Speaker’s Lounge at Disney’s Coronado Springs Resort Convention Center, Monterrey 2 meeting room, to obtain your badge and registration materials.  This is also a good time to verify we have your handouts ready.